Absentee / Vote-by-Mail

In our 'Absentee/Vote-by-Mail' category of stories, we explore the experiences of voters who've encountered unique challenges when voting by absentee ballot or with vote-by-mail methods.

US.VOTE and our parent organization, U.S. Vote Foundation, are strong proponents of absentee voting and we provide services to voters seeking to partake in the process. Nevertheless, we are well aware that every voting process can bring new challenges to voters.

In these personal interviews, you'll get a sense of the issues that some voters have faced when navigating the absentee voting process, and how these issues were overcome. These voter stories can help alleviate concerns or address questions you may have had about voting by absentee ballot or by mail.

We invite you to explore the stories of voters who have exercised their fundamental right to vote through these safe, convenient methods.

Is it challenging to get to the polls due to your working hours? If you'll be busy working on Election Day and may need an absentee ballot, you'll relate to Julia's voter story.

As a free lance make-up artist who also holds another position in the cosmetic industry, Julia often cannot predict or schedule her working hours very far in advance. Her employment is subject to the wishes of her clients or the planning of her manager. While she enjoys the vibe of voting in person, Julia also does not want to miss out a voting whether due to opportunity or obligation. Take a look at the factors Julia is considering to see if voting by absentee ballot could be a preferred method for you.

Have you developed health concerns, mobility issues, or vision difficulties as you age? You may want to weigh your voting options as retirees Dave and Jane have.

Similar to Julia, Dave and Jane have enjoyed going to their polling location on Election Day but are planning strategically for the next decade. They are finding out if their state allows seniors to vote by mail or whether their state may require a qualified health condition to use an absentee ballot. Many Americans were introduced to the convenience of widespread voting accommodations such as drop boxes or absentee ballots being mailed to voters without applications during the height of the Covid pandemic in 2020 - and would like to know if these methods continue to be available. Dave and Jane's voting story covers voting over the lifespan and how our civic identities have changed.

Do you second guess voting by absentee ballot or by mail? Beth has been there.

It can be cathartic and reassuring to feed your ballot directly into a voting machine in person on Election Day. You can watch your vote being processed with your own eyes. If you send in your ballot through the mail or by drop box, it sometimes feels like a leap of faith even when you intellectually and experientially know your vote will be counted. But just to be clear - absentee voting is safe, easy, quick and secure - and you can even track your ballot through U.S. Vote Foundation if you like the satisfaction of having "eyes" on the process.

Beth was out-of-state at college and had been planning to vote with an absentee ballot through the mail. She knew absentee ballots are a reliable and excellent option for her, but she just couldn't be sure her envelope would arrive in time as Election Day inched closer. If you have a concern about missing a deadline for absentee voting after requesting a ballot, read about Beth's voting odyssey. And discover whether your state would permit you to vote in person if you have applied to vote by absentee or mail-in ballot.

Educate yourself about mail-in ballots and absentee ballots through these real life experiences to prepare yourself for this flexible option in our increasingly mobile, remote society.

If you have a question about mail-in or absentee voting that we haven't addressed, or would like to share your own voting story with this method of balloting, please reach out to the YES Campaign!

 

Can I Vote by Absentee Ballot if I’m the Caregiver of a Child with a Health Condition?

Ray Lamontagne

Ray Lamontagne

We need to make voting easier for families with seriously ill children. Ray Lamontagne says “...it’s not only the time consuming aspect of having a sick child. It’s that you’re so focused on that illness, you don’t have time to do a lot of things that other people do.” He teams up with U.S. Vote Foundation to share resources available to support caregivers - at the ballot box and through the Hole in the Wall Gang.

When Stepping Out to Vote is Untenable

Parents of children with life threatening illnesses don’t always have the mind space or time available to vote in person.

Can you vote by absentee or mail-in ballot if you are the primary caregiver of a family member with significant health considerations? Yes, in most states you may be eligible.

Around two-thirds of states offer no-excuse absentee balloting or mail-in voting for all citizens who are eligible to vote. Parents in those states can vote by absentee ballot without having to explain why they chose to do so.

The remaining states require voters to have a qualified excuse. Some of these states specifically include care for a family member as an acceptable reason to request an absentee ballot, but not all states employ this language.

State-by-State Requirements for Caregivers and Absentee Voting by Mail

The states that require qualified excuses to vote by absentee ballot through the mail are Alabama, Arkansas, Connecticut, Delaware, Indiana, Kentucky, Louisiana, Massachusetts, Mississippi, Missouri, New Hampshire, South Carolina, Tennessee, Texas, and West Virginia. 

About half of these states specify family caregiving as an acceptable reason to apply for an absentee ballot under these conditions articulated by each respective state:

  • Alabama: “I am a caregiver for a family member to the second degree of kinship by affinity or consanguinity and the family member is confined to his or her home.”
  • Delaware: Due to “the business or occupation of providing care to my parent, spouse, or child who is living at home and requires constant care due to illness, disability, or injury…”
  • Indiana: “I will be caring for an individual confined to a private residence due to illness or injury during the entire twelve (12) hours that the polls are open.”
  • Mississippi: “The parent, spouse or dependent of a person with a temporary or permanent physical disability who is hospitalized outside of his or her county of residence or more than fifty (50) miles distant from his or her residence, if the parent, spouse or dependent will be with such person on election day.”
  • Missouri: “Incapacity or confinement due to illness or physical disability on election day, including caring for a person who is incapacitated or confined due to illness or disability and resides at the same address…”
  • New Hampshire: One “must care for an adult or child during the entire time polls are open…”
  • South Carolina: “Persons attending a sick or physically disabled person which prevents them from voting during early voting hours for the duration of the early voting period, and during the hours the polls are open on election day.”
  • Tennessee: “I am a caretaker of a hospitalized, ill or disabled person”

Arkansas, Connecticut, Louisiana, Massachusetts, Texas and West Virginia do not offer parents with seriously ill children the opportunity to vote absentee by mail based on their family’s health concerns.

However, caregiving responsibilities may be included within broader categories. 

  • Arkansas accepts being “unavoidably absent from my polling site on Election Day” as a qualified excuse. 
  • Kentucky permits absentee balloting for individuals with medical emergencies which occur within fourteen days of an election. These Kentucky voters would need to notarize their applications. Ballots may only be requested or delivered by specified family members. 

Meet Ray Lamontagne - Pillar of Support for Caregivers and Children

Ray Lamontagne has been a driving force uplifting children with serious illnesses since the inception of the Hole in the Wall Gang in 1988. The Hole in the Wall Gang was initially a summer camp founded by actor Paul Newman to create an inclusive, joyful community accessible to youngsters coping with significant medical issues.

As the Hole in the Wall Gang website explains: “The accessibility of the programs along with a significant, yet unobtrusive medical presence allowed campers to embrace possibilities and safely challenge perceived limitations. Among kindred spirits facing similar challenges, they escaped isolation and found a community defined by acceptance.”

Board Chairman and Paul Newman’s ride-or-die, Ray Lamontagne has overseen a phenomenal expansion of the organization’s programming and locations over the past three decades. More than twenty thousand children and their families each year now share in the soul nourishing lightness of being a kid who fits in at camps, in hospitals, or even through home visits. The Hole in the Wall Gang brings all the vibes that summer camp engenders year round and at no expense to families.

From Belonging at Camp to Participating in Elections

Ray Lamontagne joins U.S. Vote Foundation (US Vote) for a discussion about the genesis of the Hole in the Wall Gang and what a family goes through to provide care for children with life threatening conditions. 

You will enjoy Ray Lamontagne’s philanthropic journey, the camp’s coming-of-age story, and delightful paraphrased recollections. You’ll see how Americans can harness the indomitable spirit of the Hole in the Wall Gang to help boost families of seriously ill children in other aspects of life - namely the opportunity to connect with community and to self-advocate through absentee balloting. Democratic participation by all eligible citizens is paramount to both our personal and our national civic wellbeing.

US.VOTE

We are really grateful to have this sit-down with you today, Ray. It’s going to be an effort to stay focused on the topic at hand because you are a legend and I want to ask you about so many things - your experience packing a suitcase with Nelson Mandela for starters.

Ray Lamontagne

[Laughter]

US.VOTE

And the weekend you shared with Eleanor Roosevelt at Val-Kill. Your decision to take a Yale teaching fellowship in China over the opportunity to play baseball in the major leagues. Being part of the original staff of the Peace Corps. I wish we could do five different sit downs.

Ray Lamontagne

[Haltingly] Ok. Sure. [More laughter]

US.VOTE

Today, we want to talk to you about something that - even with these extraordinary life experiences - has become a cornerstone of your legacy of public service.

We want to discuss how we can support caregivers of children with serious illnesses. Specifically, how we can be supportive of families who want to have agency and options if they have exceptional responsibilities as caregivers at home.

Ray Lamontagne

Right.

US.VOTE

The first place I want to start is to find out how you became involved with advocacy for families facing major health challenges. Your charitable footprint is everywhere: The New York City Center for the Performing Arts; the Dyson Foundation; the Board of Governors of the Franklin and Eleanor Roosevelt Institute; and several of John D. Rockefeller III’s nonprofit organizations. With this wide range of community engagement, how did you come to choose the Hole in the Wall Gang Camp as one of your most enduring philanthropic commitments? 

Ray Lamontagne

Well, the way I’ve gotten involved in most of these organizations has been through my fundraising experiences. All non-profits look for people who either can give a lot of money or can raise a lot of money. In my case, it’s a little of both. I began my fundraising involvement when I was asked to come back to my high school, Phillips Andover Academy. 

Back in 1959, Andover was having a capital campaign to build additional buildings and to create scholarship funds. The headmaster did not want to use professional fundraisers to interact with the alumni. They decided to recruit an alumnus of the school, and I was asked to come back in that capacity. 

US.VOTE

What motivated you to return to help at that juncture?

Ray Lamontagne

Andover had made a huge difference in my life. So I delayed going to law school. I was just coming back from having served in China on a Yale in China fellowship where I was teaching English at a Chinese college for two years. I delayed law school for a year and went to work for Andover in the fundraising department in their alumni office.

I traveled all over the country organizing alumni, and setting them up to raise money among the other alumni who lived in that city or area of the country. 

Once I got that reputation of knowing something about fundraising, I was recruited by a lot of other people who invited me to join boards and fundraise for them.

US.VOTE

How about with the Hole in the Wall Gang? How did that go down?

Ray Lamontagne

That’s pretty much the same story. An acquaintance, who knew me and knew my background in fundraising, also knew Paul Newman. It was entirely Paul’s idea to start a camp for this underserved population of children. But Newman had never had any background or experience in raising money. Although he had the idea, there was no model for what he wanted to accomplish, specifically serving very ill children in a summer camp setting. 

US.VOTE

Sorely needed, I’m sure. How was this idea received?

Ray Lamontagne

Paul was being told that probably parents would not let their sick children attend a sleep away camp. They feared that going to camp and doing all these fun and wild and crazy things might be too much for children who have life threatening diseases. But Paul was undeterred and he was convinced that if he built the right camp and he had the right staff, we might be able to serve these children in a way that would be very beneficial to them. 

As Paul did not have previous experience in fundraising, he was struggling to launch the campaign so I agreed to meet with him. 

It’s sort of a funny story. I don’t know how long of detail you want to get into.

US.VOTE

Oh, every detail.

Ray Lamontagne

Every detail?

US.VOTE

Leave nothing out.

Ray Lamontagne

I received an invitation from the governor of Connecticut who had invited some Connecticut businessmen to come to Newman’s barn to hear what he had to say about his idea of building a camp and to help him raise the money. But I thought it was just a casual invitation. It was a Saturday morning. I thought, ok, you know, it’s a casual event. So I just put on a pair of jeans and a tee shirt. 

As I arrived, the governor was greeting the representatives of all these companies, most of whom were dressed appropriately for the occasion in suits. 

US.VOTE

Oh no!

Ray Lamontagne

I explained to the governor that I obviously misread the invitation. 

Being a good politician, he said - Don’t worry about it, go and get yourself something to drink. 

They had set up a little bar for cold drinks. I went in and ordered myself a Pellegrino. As I was waiting for my drink, I heard somebody coming from behind me saying, “Thank God for the way you're dressed.” 

I turned around. It was Paul Newman.

US.VOTE

Ohhh!

Ray Lamontagne

Paul Newman was standing there also in jeans and a tee shirt.

He said - Gee, I feel so out of place here. I see all these business guys coming in suits. I saw you walk in in jeans and a tee shirt and I thought: I could relate to that guy.

US.VOTE

How about that!

Ray Lamontagne

He came over to say hello to me. And then he said - I’m so sorry but I’m so nervous. 

I said - Why are you nervous? We’re supposed to be nervous about meeting you. 

He said - But I’ve never done this before. I’ve never talked to people about raising money for a cause. And I don’t know how I will do. I wonder if you would be willing to stay for a few minutes after everybody leaves and tell me how I did.

I was happy to do that. 

The governor called the meeting to order. He introduced Newman who said - I’ve got this idea. It might be a crazy idea. I don’t know where I’m going to build this camp. I don’t know how much it’s going to cost. I don’t know if the kids are even going to show up. 

I was looking around the room. I could see all these businessmen likely thinking, boy, I can’t wait to get home and tell my wife I met Paul Newman. But I can’t wait to get out of here because it’s going to be a disaster. 

US.VOTE

[Laughter] Oh dear!

Ray Lamontagne

There were no questions after his comments. The governor wished him luck and everyone said good-bye. 

Newman came over to me and said - How did I do? How did I do? 

I said - You were terrible.

US.VOTE

Uh-oh!

Ray Lamontagne

He said - Why? 

I said - You can’t get up in front of a bunch of businessmen and not have a plan and not know how much it’s going to cost. You need to add much more substance to your presentation. 

He looked at his watch. It was lunchtime. He said - What are you doing for lunch? 

I said - I’m free. 

We went out to lunch and that was the beginning of our collaboration and our beautiful friendship.

US.VOTE

Incredible!

Ray Lamontagne

He asked me if I would join the Board, which I agreed to do. And he asked if I would chair the campaign to raise the money to build the camp, which I also agreed to do. 

After we built the camp in Ashford, Connecticut and saw that it was successful, we began receiving inquiries from people interested in following our model in their states or countries. We spent the next twenty-five years traveling around the world helping others to build similar camps. 

US.VOTE

Just remarkable. I read that the New York Times called camp the “signature jewel” of Paul Newman’s charitable ventures.

Ray Lamontagne

It really was. He had a lot of people talk to him about the fact that he won an Academy Award and won race car championships and what have you. But he always said to anybody who said that - This place, meaning the Hole in the Wall, is what I’m the most proud of.

He loved being there. Part of it, I think, was that he wasn’t treated as a celebrity while he was there.

US.VOTE

That makes sense.

Ray Lamontagne

And when he was with the general public, it was always - Oh my God, can we take a picture? Can we have your autograph? 

But at the camp, the kids didn’t even know, for the most part, who Paul Newman was. And he loved that. Because he didn’t really want to focus on his movies and his fame. He just loved the fact that these kids responded to having a fabulous place to go for a week. 

US.VOTE

I bet.

Ray Lamontagne

I must say that the idea at the time - and this is now forty years ago - was just to give these kids a good time for a week. What none of us realized was the incredible and lasting benefit that the camp experience would have on these children and their families.  

One of the things that we’ve learned over the forty years that we’ve been in this business, and we learned quite quickly, is that when a child is as ill as the children we serve, it affects not only the child, but the entire family.

US.VOTE

Right.

Ray Lamontagne

We began expanding our programs, not just for the child, but for the entire family. 

US.VOTE

That's beautiful.

Ray Lamontagne

We’re building another camp at the moment in Maryland for the mid-Atlantic region which is one of the few areas of the whole country that does not have a camp. 

There was really an explosion of interest after this model worked. Doctors and families realized the positive benefit that these kids were getting from this camp experience. They were not just having a good time, but they were experiencing positive health benefits as well. 

US.VOTE

How did the health benefits manifest?

Ray Lamontagne

Our first camp doctor, Howard Pearson, gave legitimacy to the camp through his recognized accomplishments and status at Yale New Haven Hospital. 

He started receiving calls from the pediatricians who observed the children returning from camp and noted their improved physical and emotional wellbeing.

US.VOTE

How wonderful!

Ray Lamontagne

So we realized something more than having a good time was happening. 

We also heard from the families of these children saying - What did you do to my child? He or she would go to school and come right home because they didn’t want to be involved with other kids. They were ashamed of having lost their hair or having lost a limb. After the child went to camp for a week, he or she now wants to join every committee of the school, every activity.

Something was really happening to these children beyond just having a good time for a week. 

US.VOTE

That’s astounding. It goes to show what support services and what opening up opportunities for these families can do. It can be life changing.

Ray Lamontagne

It is life changing. But what it also shows is how incredibly difficult it is to have a child with these kinds of serious illnesses. 

And coming to your subject matter today is the fact that any help that these families can get in terms of understanding how to register, how to vote, would be incredibly helpful. 

They are so preoccupied with administering the medication, getting the doctors’ appointments, doing all the things that are involved in taking care of a sick child that to make any other aspect of their life easier - especially one as important as voting - is a tremendous service to these caregivers -

US.VOTE

- Absolutely -

Ray Lamontagne

- And to the country they live in.
 

US.VOTE

At this point, most states will allow families with children with serious illnesses to vote by mail or by absentee ballot without an excuse. 

The remaining states that require an excuse to get an absentee ballot - some of them will specifically say if you’re a caregiver - particularly if the family member can’t leave the home - that tends to be an accepted excuse to qualify for an absentee ballot.

But there are also some states that do not make that provision. 

Ray Lamontagne

Those states should be ashamed of themselves. They should change their laws. But it’s not enough to make it legal [to vote by absentee ballot]. You’ve really got to make sure the parents know that they can do that.

US.VOTE

Yes.

Ray Lamontagne

Because, again, it’s not only the time consuming aspect of having a sick child. It’s that you’re so focused on that illness, you don’t have time to do a lot of things that other people do.

In thinking about ‘what do I have to do today, what do I do tomorrow,’ your to-do list is usually more than full. So the extent that any organization can help, even in the states that it’s legal to do it, to make sure they understand that and know how to do it, I think would be very important.

US.VOTE

Yeah, I think getting out the word is just like getting out the vote. You gotta get out the word.

Ray Lamontagne

You gotta get out the word as well as the vote. That's a very good slogan.

US.VOTE

We just coined it!

When you think of the time that you’ve spent at the camp with the families, the kids, the siblings - how did you become educated about what they go through? To know that it is so challenging to be a caregiver?

Ray Lamontagne

I’ve had four children myself, one of them had some serious illnesses, not life threatening, but still very serious when she was young. So I had some personal experience as well with that. 

It wasn’t really until I volunteered at the camp - we used not only permanent staff, but volunteers to augment our permanent staff - and lived with them in a cabin for a week that I saw the daily grind that they go through. And the amount of help that they need to get through that daily grind. So that action - participating as a counselor - was very helpful for me to understand.

And then we have events during the year. Some of them are fundraising events, some of them are just events where we invite back families. Like at Christmas time for Christmas parties. I literally have parents come up to me and say - Thank God. Thank you for keeping my child alive.

US.VOTE

That's quite something.

Ray Lamontagne

When you have somebody telling you that, boy, does that make an impact on you in terms of realizing how serious what you’re doing is. And how positive it is in their lives as well as your own.

US.VOTE

That says it all. I mean “thank you for keeping them alive” is not just “thanks for the fun time.”

Ray Lamontagne

Exactly.

US.VOTE

It shows the weight that you have on you. If you’re the primary caregiver at home, I would imagine the fear you would have to leave your child with someone else to go vote.

Ray Lamontagne

Yup.

US.VOTE

If you had to show up in person on Election Day -

Ray Lamontagne

Yeah.

US.VOTE

Wondering if they’re in safe hands -

Ray Lamontagne

Yeah. You can’t leave a child. Most children that have a life threatening disease, you can’t leave them alone. You can’t leave and say I’ll be back in a half hour.

First of all, you don’t know that you’re going to be back in half an hour because in a lot of voting areas you wait for a little time before you vote. So even that is not possible in some cases. 

The other thing - just to add to what I was saying about “thank you for keeping my child alive” - is that I also met parents whose child has passed away. And I’ve asked them - It’s interesting that you’ve come back; why is that? 

They’ve said without issue we’re back here because this is where our child was the happiest in their lives.

US.VOTE

Wow.

Ray Lamontagne

That is also very impactful. These parents care so much about these children. 

The children need that care. And so anything anybody can do - any organization can do - to help them practice their right to vote is just an extraordinary thing. So what you’re doing is great. 

US.VOTE

Thank you. We’re going to share actionable tools at the end of this discussion that families can click on to expedite voter services.

Ray Lamontagne

Really good.

US.VOTE

If you could deliver a message to these families about voting, what would it be?

Ray Lamontagne

I would say, you know, even though it can be inconvenient, even though it may take you a little time, even though there’s a lot of other things on your plate that you would deem more important - namely the health of your child - please consider voting as one of the more important things you can do. 

Because so much of your child’s illness, and the care of that child, is also dependent on government support, whether it’s state government or federal government. And so that also depends on who you’re voting for, who you’re hoping will be in a position to understand what your needs are. 

Corporations get subsidies. Millionaires get subsidies. People who buy real estate get subsidies. People who are dealing with life threatening diseases should get any help they need to practice their right as citizens to vote. 

Anything that this organization can do to help that is extremely important. 

Parents of children with major health conditions might find US Vote's Voter Accounts particularly handy. It's a snap to make one and then you'll have all your voting information ready in case you need to generate forms to apply for an absentee ballot. You can also sign up for reminders so that an application deadline or an election do not slip by. Voter Accounts are private, safe, and reliable.

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